Thursday, January 3, 2013

MB0049 – Project Management





Master of Business Administration - MBA Semester 2


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MB0049_MBA_Sem2_Fall/August 2012
Master of Business Administration - MBA Semester 2
MB0049 – Project Management - 4 Credits
Assignment Set- 1 (60 Marks)
Note: Each question carries 10 Marks. Answer all the questions.

Q.1 Define Project Management Information Software. Discuss the various steps of PMIS planning.

Answer :  Project Management Information System (PMIS)
An information system is mainly aimed at providing the management at different levels with information related to the system of the organisation. It helps in maintaining discipline in the system.
An information system dealing with project management tasks is the project management information system. It helps in decision making in arriving at optimum allocation of resources. The information system is based on a database of the organisation. A project management information system also holds schedule, scope changes, risk assessment and actual results.
The information is communicated to managers at different levels of the organisation depending upon the need. Let us find how a project management information system is used by different stakeholders.
Who needs information and why
Upper managers
To know information on all projects regarding progress, problems, resource usage, costs and project goals. This information helps them take decisions on the project. They should review the projects at each milestone and arrive at appropriate decision
Project manager and department managers
To see each project schedule, priority and use of resources to determine the most efficient use across the organisation.
Project team members
To see schedule, task lists and specification so that they know what needs to be done next.

The four major aspects of a PMIS are –
a. Providing information to the major stakeholders
b. Assisting the team members, stakeholders, managers with necessary information and summary of the information shared to the higher level managers
c. Assisting the managers in doing what if analyses about project staffing, proposed staffing changes and total allocation of resources
d. Helping organisational learning by helping the members of the organisation learn about project management
Usually, the team members, and not the systems administrators of the company, develop a good PMIS. Organisations tend to allocate such responsibility by rotation among members with a well designed and structured data entry and analytical format.



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Q.2 Explain procurement process . What are the key steps involved in purchase cycle?

Q.3 Define project-type organisation and discuss it in detail

Q.4 Define value engineering. Discuss the scope of applying VE in project.

Q.5 Define project management, resource, process, and project cycle. Why is project management important?

Q.6 What are the key steps included in risk management process? What are the strategies used to reduce risk?



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MB0049_MBA_Sem2_Fall/August 2012
Master of Business Administration - MBA Semester 2
MB0049 – Project Management - 4 Credits
Assignment Set- 2 (60 Marks)

Note: Each question carries 10 Marks. Answer all the questions.

Q.1 Define activity, event, and path as used in network development. What is a dummy activity? Describe the CPM model.
Answer : Activity : It is physically identifiable part of a project which require time and resources for its execution. An activity is represented by an arrow, the tail of which represents the start and the head, finish of the activity.

Event: The beginning and end points of an activity are called events or nodes. Event is a point in time and does not consume any resources.

The critical path : is determined by adding the times for the activities in each sequence and determining the longest path in the project. The critical path determines the total calendar time required for the project. If activities outside the critical path speed up or slow down (within limits), the total project time does not change. The amount of time that a non-critical path activity can be delayed without delaying the project is referred to as slack time.

Dummy activity : An activity, which only determines the dependency of one
activity on the other, but does not consume any time, is called a dummy activity.
Logic Dummies
When the arrow diagram was developed, there were two important problems associated with the method. The first problem is that, since an arrow served to represent both the sequence and duration of an activity, there are cases where showing sequence with a single arrow is inadequate. The diagrams below shows several examples where a single activity arrow cannot graphically express the sequence needed in an activities list.
The first example shows how Arrow Diagramming has problems representing a sequence of activities where sets of activities share some, but not all, of the prior activities. In this example, Activity C has a prior of A and Activity B has both A and B as priors.
Activity
Prior Activity
A
None
B
None
C
A
D
A, B


Notice that when we try to create an Arrow Diagram with this pattern the standard notation shown in the figure below is incorrect.
The developers of the Arrow Diagram created the "logic dummy." The logic dummy, an activity with zero duration, links together activities whose sequence would otherwise not be shown. To designate the dummy activity, a dashed arrow is used. As shown on the figure below, the logic dummy is used to show the sequence between activity A and D without the problem of linking Activity B with Activity C. One way to know if a logic dummy is needed is to look at the activity list and find those activities that share some, but not the entire set of prior activities.
Logic dummies are quite versatile. Consider the example schedule shown below. Notice that Activities D, E, and F do not all share the same set of prior activities. As a result, two logic dummy activities are needed to properly show the sequence of tasks on this project.
Activity
Prior Activity
A
None
B
None
C
None
D
A, B
E
B
F
B, C

Another example where logic dummies are needed is shown below. Notice that Activities C, D, and E do not share the same set of prior Activities. Since Activities C, D, and E do not share both Activities A and B as priors, logic dummies are needed to properly show the sequence using an arrow diagram.
Activity
Prior Activity
A
None
B
None
C
A
D
A, B
E
B
While the logical dummy is a very useful tool to allow the arrow diagram to show all the required sequence contained in a set of activities, the logical dummy should only be used when necessary to show the proper sequence. The figure below gives an example of when not to use the logical dummy.
In the diagram above, only prior activity to Activity D is Activity A. In this case a logic dummy is not needed between Activity A and Activity D. Logic dummies are one of the most common problem areas in the Arrow Diagramming Method. In the next section, we introduce the other area that causes problems with Arrow Diagramming, the numbering dummy.



CPM.:
1. CPM is activity oriented i.e., CPM network is built on the basis of activities.
2. CPM is a deterministic model. It does not take into account in uncertainties involved in the estimation of time.
3.
CPM places dual emphasis on project time as well as cost and finds the trade off. between project time and project cost.
4. CPM is primarily used for projects which are repetitive in nature and comparatively small in size.




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Q.2 Discuss the advantages of using PM software package. What are the common features available in PM software packages?

Q.3 Define risk management. What are the different types of risks that can affect a project?

Q.4 What are the roles and responsibilities of project leader? Describe the leadership styles for project managers.

Q.5 Explain the life cycle of a project. Describe the various phases of project management life cycle.

Q.6 What is project control? Discuss the various elements of project control.


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